BARBER COUNTY NORTH
UNIFIED SCHOOL DISTRICT #254
MEDICINE LODGE, KS 67104
Regular Meeting
July 9, 2007
The regular meeting of the Board of Education of Barber County North Unified School District #254 was called to order in the Central Office at 7:33 p.m. on July 9, 2007. Board members present were Alan Goering, Mark Crick, Bud Moore, Mike Rogers, Bill Hrencher and Allen Dick. Joe Hunter was absent from this meeting.
Others present at this meeting were Suzanne Germes, Terri Myers, Ryan Cunningham, Brian Niblock, Doris Sorg and Paula Doman.
Mike Rogers moved and Allen Dick seconded to approve the agenda with the following additions:
Item #19 b. 1. – Yearbook Fee Item #19 b. 2. – Football Camp
Item #22.5. – Special Meeting – July 13th
Motion carried 6 yes.
Bill Hrencher moved and Mark Crick seconded to nominate Alan Goering as Board President for the 2007/2008 school year. Motion carried 6 yes.
Mike Rogers moved to nominate Bud Moore as Board Vice-President for the 2007/2008 school year. Motion died due to the lack of a second.
Bill Hrencher moved and Mark Crick seconded to nominate Joe Hunter as Board Vice-President for the 2007/2008 school year. Motion carried 6 yes.
Bill Hrencher moved and Mike Rogers seconded to approve the June 11, 2007 and June 29, 2007 Board minutes. Motion carried 6 yes.
Bud Moore moved and Bill Hrencher seconded to approve the payment of budget checks #73920 to #73964. Motion carried 6 yes.
Bill Hrencher moved and Allen Dick seconded to approve the June Treasurer’s Report. Motion carried 6 yes.
There were no comments from patrons.
Ryan Cunningham was at the meeting and reported on the activities and goals of the North Barber County Recreation Commission. He also presented information on its current financial status. He reported that it is believed that Christa VanDegrift embezzled somewhere between $50,000.00 - $75,000.00 and that the KBI is involved, but no charges have been filed. Bud Moore moved and Mike Rogers seconded that a resolution insisting that immediate action be taken to prosecute and collect the funds wrongfully taken be presented to the County Attorney. Motion carried 6 yes. (See attached for Resolution)
Paula Doman, representing Teens Against Smoking in Kansas (TASK), was at the meeting and presented two requests to the Board. The first request was permission to put display cases in the MLHS and MLMS. They will be placed near the kitchen, where the students stand in line for lunch, and will contain literature on the dangers of tobacco use, alcohol use, sexually transmitted diseases and other teen issues. Bud Moore moved and Mark Crick seconded to allow the display cases to be placed in MLHS and MLMS. Motion carried 6 yes.
The second request was permission to invite the 6th and 9th Grades to attend the Kansas Spit Tobacco Summit at the Kansas Cosmosphere on August 29, 2007. Bud Moore moved and Allen Dick seconded to allow the 6th and 9th Grades to attend the Kansas Spit Tobacco Summit, subject to the availability of transportation. 6th Grade will take priority. Motion carried 6 yes.
In the Superintendent’s Report, Mrs. Germes presented utility usage reports and the SCKSEC June Board meeting minutes. She updated the Board on summer projects and presented information on a program to place small wind turbines at several rural Kansas high schools to engage students in wind energy education. Mike Rogers moved and Bud Moore seconded to have Mrs. Germes pursue the wind turbine project for MLHS. Motion carried 6 yes. Mrs. Germes also informed the Board that a Triple I background check cannot be conducted by the Sheriff’s office. The Board requested that she check in to getting background checks through the National Crime Information Center (NCIC). After reviewing Board goals and results of the Board/Community planning session, Mrs. Germes asked Board members if they were interested in having another BOE planning session. She will contact Tom Krebs to find out when he would be available to do another planning session and to obtain the costs involved.
At this time, the Board reviewed the KASB recommended Board Policy and Handbook updates. Bill Hrencher moved and Mike Rogers seconded not to adopt KASB’s recommended GACCA – Nepotism policy. Motion carried 6 yes.
Mike Rogers moved and Bud Moore seconded to adopt the Student and Staff Bullying policy with discussed revisions, subject to any KASB recommendations. Motion carried 6 yes.
Mike Rogers moved to prohibit students from having cell phones and other electronic devices capable of remote communication in their possession during school hours. Motion died due to the lack of a second.
Mike Rogers moved and Bud Moore seconded to table the approval of the Students-Cell Phones & Electronic Devices policy, until more information is obtained from the principals. Motion carried 6 yes.
Mark Crick moved and Mike Rogers seconded to approve the presented Students-Cell Phones & Electronic Devices policy and review it at the August Board meeting. Motion carried 6 yes.
The Board requested that Mr. Hubka have a graduation dress code policy at the July 13th meeting for the Board’s review.
Bill Hrencher moved and Bud Moore seconded to adopt the following KASB recommended Board Policy and Handbook updates as revised:
Board Policies - BE - School Board Records
CN - Public Records
CNA - Document Production, Including
Electronic Information
CYA - Document Production, Including
Electronic Information
DC - Annual Operating Budget
GAAD - Child Abuse
GAF - Staff-Student Relations
JCAC - Interrogation and Investigations
JDDB - Reporting to Law Enforcement
JDDC - Bullying
KB - Public Information Programs
LDDA - Fiscal Management of Federal Grants
Handbook Language Handling School Activity Funds
Student Dress Code
Substitute Teachers or Licensed Supervisors
Fraud Prevention and Investigation
Investigating Reports of Fraud
Teachers Rights
Prohibited Activity
Staff Conduct
Fraud Prevention Procedure
Motion carried 6 yes.
The Board took a break from 9:40 p.m. to 9:50 p.m.
Mike Rogers moved and Bill Hrencher seconded to approve the Title I Program for the 2007/2008 school year and have the parent meetings on September 13, 2007 and April 24, 2008. Motion carried 6 yes.
Bud Moore moved and Allen Dick seconded to approve the following appointments for the 2007/2008 school year:
Clerk of the Board of Education Teresa Myers
Treasurer of the Board of Education Brenda Hrencher
Board Attorney Newton and Forsyth
Federal Programs Representative Suzanne Germes
Food Service Representative Brenda Hrencher
Hearing Officer for Free/Reduced Meal
Applications Appeal Suzanne Germes
KPERS Representative Teresa Myers
Health Insurance Representative Teresa Myers
Special Education Board Representative Joe Hunter
All other BOE members will be
alternates, except for Bud Moore
Truant Officers MLGS – Dennis Blake
MLMS – Mark Buck
MLHS – Mike Hubka
Freedom of Information Officer Suzanne Germes
Title IV Compliance Coordinator Suzanne Germes
Title VI Compliance Coordinator Suzanne Germes
Title VII Compliance Coordinator Suzanne Germes
Title IX Compliance Coordinator Suzanne Germes
Section 504 (ADA) Compliance Coordinator Suzanne Germes
Homeless Liaison Suzanne Germes
Motion carried 6 yes.
Bud Moore moved and Mark Crick seconded to approve the following resolutions, contracts and misc. for the 2007/2008 school year:
Board Policy
Student and Faculty Handbooks
Interest from Idle Funds – Credited to Capital Outlay
School Activity Accounts
School Petty Cash Accounts
Early Payment of Utility Bills/Bills with Penalty Payment
Designation of Depositories – SolutionsBank and The Peoples Bank
Electronic Payroll Depository – The Peoples Bank
School Calendar – 1,116 Hours
Waiver of General Accounting Procedures
Disposal of Documents
Adoption of Board Meeting Calendar
Establishment of Home Rule by Board of Education
Official Newspaper – The Barber County Index
Motion carried 6 yes.
Mark Crick moved and Allen Dick seconded to approve the audit contract and an engagement to assist with budget planning, the preparation of the budget and other bookkeeping functions, as requested by the district, with VonFeldt, Bauer & VonFeldt, Chtd. for the 2007/2008 school year. Motion carried 6 yes.
Bud Moore moved and Mike Rogers seconded to approve Student Assurance as the district’s 2007/2008 student accident insurance carrier. Motion carried 6 yes.
Allen Dick moved and Bud Moore seconded to approve the 2007/2008 Food Service Program Agreement. Motion carried 6 yes.
Bill Hrencher moved and Mike Rogers seconded to increase the district’s mileage reimbursement rate to .47 per mile. Motion carried 6 yes.
MLHS had no requests at this meeting.
Mike Rogers moved and Bud Moore seconded to increase the MLMS Yearbook fee to $17.75 for the 2007/2008 school year. Motion carried 6 yes.
Bill Hrencher moved and Allen Dick seconded to allow district facilities to be used for a middle school football camp to be held July 30th - August 2nd. Motion carried 6 yes.
MLGS had no requests at this meeting.
Bud Moore moved and Mike Rogers seconded to increase the adult breakfast fee to $1.35 for the 2007/2008 school year. Motion carried 6 yes.
Mike Rogers moved and Bud Moore seconded to approve a bid from Allied Bus Sales, Inc in the amount of $73,915.00. for the purchase of a new bus. Motion carried 6 yes.
Bud Moore moved and Allen Dick seconded to go into executive session at 10:05 p.m. for 5 minutes for matters relating to employer/employee negotiations. The executive session is required to protect the district’s right to the confidentiality of its negotiating position and the public interest. Motion carried 6 yes. In addition to the Board was Suzanne Germes. The Board returned to the open meeting at 10:10 p.m.
There were no resignations.
Allen Dick moved and Mark Crick seconded to have a special meeting on July 13, 2007 at 7:00 a.m. in the Central Office to review the 2007/2008 budget and approve it for publication. Motion carried 6 yes.
There were no contracts offered.
Bill Hrencher moved and Allen Dick seconded to approve the presented Out-of-District School Attendance and Transportation requests. Motion carried 6 yes.
Bill Hrencher moved and Allen Dick seconded to adjourn the meeting at 10:13 p.m. Motion carried 6 yes.
Clerk
President
BARBER COUNTY NORTH
UNIFIED SCHOOL DISTRICT #254
MEDICINE LODGE, KS 67104
Special Meeting
July 13, 2007
The special meeting of the Board of Education of Barber County North Unified School District #254 was called to order in the Central Office at 7:05 a.m. on July 13, 2007. Board members present were Joe Hunter, Bill Hrencher, Mark Crick and Alan Goering. Allen Dick, Bud Moore and Mike Rogers were absent from this meeting.
Others present at the meeting were Suzanne Germes and Terri Myers.
Joe Hunter moved and Mark Crick seconded to approve the agenda as printed. Motion carried 4 yes.
Joe Hunter moved and Mark Crick seconded to publish the 2007/2008 budget in The Barber County Index on July 18, 2007 and set the budget hearing for August 13, 2007 at 7:15 p.m. in the Central Office. Motion carried 4 yes.
Bill Hrencher moved and Mark Crick seconded to approve the graduation dress guidelines policy, with discussed revisions, for the MLHS handbook. Motion carried 4 yes.
Joe Hunter moved and Mark Crick seconded to approve the presented Out-of-District School Attendance and Transportation request. Motion carried 4 yes.
Mark Crick moved and Bill Hrencher seconded to offer the following contracts:
Paul Totty - MLHS Assistant Boys Basketball (He will be transferred from
Freshman Boys Basketball)
Cheri Dohrmann - MLHS Yearbook
Motion carried 4 yes.
Joe Hunter moved and Bill Hrencher seconded to adjourn the meeting at 7:50 a.m. Motion carried 4 yes.
Clerk
President